Responsibility for Apartment Condition
The physical plant department will service apartments before occupancy. Upon signing the lease, you will receive an inventory checklist to complete, noting the condition of the premises.
If you do not return the checklist within seven days to the rental manager, the premises will be presumed to be in satisfactory condition. A similar form will also be completed upon your vacating the premises to determine what is abnormal wear and tear, damage or uncleanness for which you will be expected to pay.
Spring Arbor University is not responsible for the loss of personal articles in the building or elsewhere. Institutional insurance does not cover the property of students or employees. We urge you to keep your apartment locked and maintain adequate insurance coverage. Also, keep your automobile locked to prevent theft of stereos or other items of value left in your car. While it is not required, we do recommend tenants obtain rental insurance in case of personal loss.
Please leave a short note, describing your need, at the place indicated in each building entrance. These will be picked up regularly by the caretaker and acted upon as quickly as possible. Phone the caretaker or other personnel only in event of emergency. When the University maintenance department provides service for items for which the tenants or their guests are responsible, the tenant shall be expected to pay the University for the reasonable cost of such service.
Housing Access During Occupant’s Absence
From time to time the caretaker or other University employees receive requests for access to specific apartments when the occupants are not present. There are degrees of risk in granting these requests. There may be significant inconvenience in not doing so. The most likely instances are for telephone service, University maintenance work request and relative or guests.
It will be our policy to not grant such request unless we have approval, in writing, from apartment occupants for doing so. (Exceptions could be only in apparent emergency circumstances.) Time and availability of University employees is limited; and, for the sake of all concerned, occupants will be expected to make service arrangements for times when they will be present. Occasional circumstances may not permit this, in which case alternatives will be:
- You may give the project caretaker standing written permission to grant admission requests.
- For any special need anticipated, leave information, in writing, with the caretaker as to who you are authorizing for admission and when.
If you desire to follow Procedure 1 above, get your request to your Rental Manager immediately.
Care of the Building and Garbage
Garbage service dumpsters are provided in the building area for disposing garbage and trash items. DO NOT put furniture, mattresses, etc., here. The removal service will not handle these items.
Each occupant should do his part to keep community areas clean and attractive. PLEASE KEEP ALL PERSONAL ARTICLES OUT OF LAUNDRY ROOMS, HALLWAYS AND ENTRY AREAS.
As stated within the Spring Arbor University Residential Lease Agreement, painting on walls is not permitted.
Carpeting and Wall Colors
All apartment walls are painted an off-white color. Carpet colors in most apartments are a variation of neutral colors. Kitchens and baths have either vinyl or ceramic tile on the floors.
Care of Carpet
Carpets are normally shampooed at the change of tenants or at two-year intervals. Care of carpet during the interim is the responsibility of the tenant. With ordinary precaution and regular vacuuming, this should involve only light shampooing of high traffic areas by the apartment occupants.
Use only small nail-attached hangers that can be removed with minimal wall damage or Command Strips and hooks. Normally not more than two or three pictures should be hung on a wall. Excessive paint/wall damage requiring repainting will be charged to the occupant.
Considering the weight and risk of property damage from leakage, waterbeds are not allowed in University housing.
Emergency Phone Numbers
Fire Department: Dial 911, and then call Director of Physical Plant, Larry Ousley at 517.204.2201.
Police: Emergency Dial 911
Spring Arbor Police: 517.750.2800
County Sheriff: 517.788.4200
State Police: 517.780.4580
Emergency Maintenance: Contact Building Manager first. If there is no answer, contact Larry Ousley at the number above.
Electric service is through Consumers Energy. Electricity will be billed directly to tenants. The Rental Manager will make the change to your name when you occupy the apartment and remove your name when you vacate the apartment. Heat and water are included in your rent, but we ask your cooperation in avoiding waste. Your air conditioner is connected to your apartment’s electrical system and operates through the warm air ducts. Air conditioning charges will be reflected on electricity bills.
Please have your mail address to your apartment rather than the University:
_________ Parks Drive, Apt. ________
Spring Arbor, MI 49283
Each family will be given a specific apartment address when assigned. Each apartment has its own mailbox in the building entrance.
Admission to University Events
Married students enrolled on a full-time basis are entitled to free admission for their immediate family members to most University athletic and cultural events. They are urged to avail themselves of this privilege for additional participation in the life of the University for their own well-being, as well as that of the University family.
A storage bin (approximately 4’ x 4’ x 6’) is available in the basements of buildings A-E. You will need to provide your own lock. Buildings G & H have an area approximately 6’ x 10’ x 12½’ with a door and lock; your apartment key will fit your storage room. Flammable materials such as gasoline, paint, batteries, old tires, etc. may not be stored in the building.
Coin operated washers and dryers are located in the basement of each West Arbor Apartment building. Each user is responsible to leave equipment clean for the use of others who follow. Directions for proper use are posted. A special concern is that at no time are rugs to be laundered in this equipment, as the excessive lint and dirt can cause serious service problems. The use of a washer and dryer within your apartment is not permitted. The University is not responsible for loss or damage to laundered items.
Keys and Locks
You are issued two door keys and a mail box key. Additional keys may be available to you upon request. If a key is lost, it is necessary to change the lock to maintain a secure system. A charge of $80 is levied for this service. Keys will be obtained from the rental manager when the first rental payment has been made, and are to be returned upon vacating the apartment. If all keys are not returned upon vacating the apartment, the lock will have to be changed and the tenant will be assessed the $80 charge, plus $20 per key.
Alterations or replacement of locks or installation of bolts, door knockers, peepholes or other attachments on the interior or exterior of any door must be installed by maintenance only, with prior approval of the Director of Physical Plant.