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Coronavirus Updates and Resources

A message from President Dr. Brent Ellis regarding COVID-19:

SAU is actively monitoring the outbreak of respiratory illness COVID-19 caused by a new coronavirus first identified in Wuhan, China in December 2019. To date, there are no reports of cases involving COVID-19 on the Spring Arbor University campus.

SAU’s Coronavirus Planning Team is meeting regularly to review the latest guidance from the Centers for Disease Control and Prevention, the U.S. Department of State and public health organizations. SAU is proactively implementing measures to safeguard the campus community.

We continue to monitor the situation carefully and will update the campus community regularly as new information becomes available.

Preventing the Illness

The best way to prevent illness is to avoid being exposed to this virus. The Center for Disease Control (CDC) recommends the following preventive actions to help prevent the spread of respiratory diseases:

  •  Avoid close contact with people who are sick (recommended distance is remaining at least 6’ away from a person displaying symptoms).
  •  Wash your hands often with soap and hot water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
    •  If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. You must apply enough hand sanitizer to last for 10 seconds of vigorous rubbing on your hands.
    • Avoid touching your eyes, nose, and mouth.
    • Stay home when you are sick.
    • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
    • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe. (LYSOL wipes or CLOROX wipe. Wipe the surface and let dry for 10 minutes).
    • Use credit/debit cards rather than bills/coins as cash circulates through more germy hands.
  • Follow CDC’s recommendations for using a face mask:
  • The CDC does not recommend that people who are healthy wear a facemask to protect themselves from respiratory diseases, including COVID-19.
  • Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others. 
  • Practice healthy lifestyle behaviors:
    • Sleep 8 hours nightly
    • Eat a healthy diet and exercise
    • Hydrate with 80 oz of water daily
    • Support your immune system by daily taking a multivitamin, Vitamin C 1000 2000 mg, Elderberry (as directed on the bottle)

University Related Travel

For SAU students, faculty or staff who have traveled internationally and visited countries that the CDC has listed as Level 3 (South Korea, Italy, Iran, and China), we ask that you e-mail holtonhealth@arbor.edu. A provider from Holton Health and Wellness Services (HHWS) will review the message and get back to you. Please isolate yourself in your room or at home until you have received a response from HHWS.

In addition, the CDC has been screening travelers at the airport when they arrive from countries listed as Level 3 risks. If the CDC asks you to voluntarily quarantine for 14 days, please let us know by emailing coronavirus@arbor.edu. We will help coordinate things with your instructors and develop a plan for continuity of instruction. If you live nearby, it would be ideal if you spent that time at home. If you live on campus and do not feel like you can isolate yourself, please let us know by emailing coronavirus@arbor.edu.

In light of the outbreaks in the Seattle area, New York City, Toronto, and California, those who have traveled to, from, or through those areas should pay careful attention to any symptoms that might develop and be prepared to isolate. Please communicate with holtonhealth@arbor.edu and/or your primary care physician with any medical concerns. If you have any medical questions or concerns, please email holtonhealth@arbor.edu before visiting in-person. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu.

University Announcements

March 30

Spring Arbor University Community,

Today we were notified of an SAU employee who tested positive for the coronavirus (COVID-19). This is the first confirmed case of COVID-19 in the Spring Arbor University community. The following e-mail outlines the information we can share with you while maintaining confidentiality afforded through HIPAA and EEOC guidelines.

The community member who tested positive was on the Spring Arbor campus and potentially contagious March 10-12. We will be contacting individuals who had contact with this community member between March 10-12; however, we understand it may be difficult to identify everyone with whom this person came in contact. Along with this, it is important to note that starting on March 9, we began increasing our cleaning and disinfecting process for all campus buildings to meet the CDC standards. Please continue to pray for the health of this employee, their family and for our full community.

In the last 3 weeks, we have taken significant measures to minimize the spread of the coronavirus on our campuses. However, we know it is possible for our campus community to continue to be directly impacted by this illness. Therefore, in addition to abiding by the “Stay Home, Stay Safe” policy laid out by Michigan’s governor, we ask that you continue to wash your hands regularly, avoid touching your face, leave only for essential needs, and when you do go out, maintain social distancing of at least six feet from other people.

Thank you for your continued diligence to the many changes that have been put in place this semester. We appreciate each of you and the efforts made to help us care for our campuses, sites, and the surrounding community well.

If you have any questions regarding this situation, please e-mail coronavirus@arbor.edu

COVID-19 SYMPTOMS OR EXPOSURE:

SAU EMPLOYEES:

Please follow the following instructions to help us track this illness.

  • If you or a person in your home has been asked to quarantine due to COVID-19 by a medical professional or health department, please notify HR at SpringArbor.HR@arbor.edu
  • If you or a person in your home is self-isolating due to potential exposure of COVID-19, please notify HR atSpringArbor.HR@arbor.edu
  • If you are ill with COVID-19, make sure you stay home until cleared or confirmation can occur (if possible). In either case, please notify HR at SpringArbor.HR@arbor.edu

SAU STUDENTS:

If you (1) are showing symptoms of COVID-19 (fever, dry cough, and body aches), (2) have been exposed to someone who may have COVID-19, or (3) have reason to believe you are at risk:

  1. E-mail (only): holtonhealth@arbor.edu to address your concern.
  2. Please identify a location for testing near you. Henry Ford Allegiance is now offering testing at One Jackson Square, 100 E. Michigan Ave, Jackson, Michigan.
  3. Next, you need to notify holtonhealth@arbor.edu that you are being tested, the date of the testing and the expected result date. Following your test, we are asking that you leave campus and go home until your test has come back as negative. If you are not able to go home, please contact your RD (via phone or email) orstudent.development@arbor.edu

The CDC recommends not going to any health center initially, but e-mailing, calling and/or scheduling a virtual appointment with your healthcare provider. For all updates regarding this situation, please reviewwww.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu.

March 25

SAU Community,

We understand that Governor Whitmer’s Executive Order 2020-21–requiring Michigan residents to stay home until April 13 at 11:59 p.m. except for completing certain tasks or performing necessary employment functions–has created some questions related to the SAU community’s access to the campus and our buildings. To honor the spirit and letter of this decree, SAU administrators have identified those workers who are “strictly necessary” or have roles that support SAU’s “critical infrastructure,” the two categories of exception allowed for in the Order. If you are on one of these two lists, you have been notified, and official communication will come from HR that will document this in case you are asked by local or county officials. All other employees are asked to work remotely and not to enter University facilities.

To clarify, only those employees within the categories of “strictly necessary” or “critical infrastructure” may access University facilities. And even then, they may only be present while performing their functions that fall under those categories. Any presence in a University building outside of those purposes is in violation of the Executive Order.

To assist us in the enforcement of this aspect of the order, we are locking our buildings. Authorized individuals who need access to a space will need to use their keys or request assistance from Campus Safety. The Oak Tree doors of the Student Center (by the Cougar Den) will be unlocked from 5 minutes before a meal time until 5 minutes after a meal time to accommodate students receiving carryout food.

The only exception to campus activity would be for outdoor recreation in which a 6-foot radius could be maintained: walking on the track or on campus grounds, playing tennis or individuals shooting hoops on the court outside Lowell Hall. A pick-up game of basketball, however, would not be permitted because of the proximity of players.

Students if you have questions regarding this update, please don’t hesitate to e-mail student.development@arbor.edu and we will reply as quickly as possible. 

Thank you for your help in meeting the requirements of the governor’s Executive Order.

March 23 – Student Announcement

SAU Students, 

Governor Whitmer has communicated that the state of Michigan will be in a “Stay Home, Stay Safe” shelter-in-place status beginning just after midnight tonight (12:01 am on March 24) and continuing through April 13 at 11:59 pm. This email begins to outline the impact this Executive Order will have on your student experience (both for students remaining here and students already at home). We expect to communicate clarifications as we navigate this situation over the next three weeks.

ALL STUDENTS

The registration process continues for next Fall. We have added two additional drawings to ensure you have time to work remotely with your advisor. The remaining drawings for the Asus ZenBook 13 and a dozen gift certificates will be March 27, April 2, and April 8. 

STUDENTS NO LONGER ON-CAMPUS

  1. As a reminder, if you still have belongings on-campus, this Executive Order prohibits returning to campus to retrieve those. We will communicate the safe and orderly process we have in place once it is deemed safe to do so.

STUDENTS REMAINING ON-CAMPUS

  1. Food Service will remain in operation, with the required carryout service. The hours will be modified beginning Wednesday, March 23:
    1. Every Day (Sunday – Saturday)
      1. Brunch from 11 am – 12 pm
      2. Dinner from 5 – 6 pm
    2. Monday – Friday
      1. Continental Breakfast (individual bowl packs of cereal, yogurt, fruit, and milk) will be available upon request between 8 – 9 am. (It will not be sitting out; just ask a Chartwells associate for assistance.)
  2. Mail and Duplicating (M&D) will also remain in operation; however, hours of operation are being adjusted and service will largely be limited to mail. We will communicate changes as soon as they are finalized.
  3. To honor the order to “stay home,” spaces outside your living area will be limited:
    1. The Cougar Den and Gameroom will be closed until April 13 (the initial length of the order). The primary areas for socialization, then, will be the living areas – your own lounge space (Villages) and your living room (K-Houses).
    2. The Villages and K-Houses may not receive guests – these spaces are limited for use only by those students assigned to them.
    3. Even in those “home” lounge spaces, residents should observe the guidance to keep 6 feet of space between other individuals. In addition to this, continue to wash your hands regularly and disinfect surfaces to minimize exposure to the coronavirus.
  4. Student work positions will not continue as normal on-campus. Only those positions deemed “necessary to conduct minimum business operations” may continue working on-campus, and area vice presidents will be tasked with making that determination. Do not go to work on-campus tomorrow unless you have communicated directly with your supervisor. Some student worker positions on-campus might work remotely; check with your supervisor to see if that applies to you.

We encourage you to review the one-page summary of the Governor’s Executive Order. It is helpful in articulating her intentions and describing what is and is not acceptable behavior until April 13. For your safety and the protection of those around you, we ask that you adhere to the letter and the spirit of the law and not seek to circumvent the order.

Thank you for your patience and grace as we continue to experience this together. If there is anything we can do to help, please don’t hesitate to email student.development@arbor.edu, and one of us will reply as quickly as we can.


COVID-19 SYMPTOMS OR EXPOSURE:

If you (1) are showing symptoms of COVID-19 (fever, dry cough, and body aches), (2) have been exposed to someone who may have COVID-19, or (3) have reason to believe you are at risk:

  • Email first (do not visit, initially): holtonhealth@arbor.edu to address your concern.
  • Please identify a location for testing near you. Henry Ford Allegiance is now offering testing at One Jackson Square, 100 E. Michigan Ave, Jackson, Michigan. Walgreens and Rite-Aid will also be testing sites.
  • Next, you need to notify holtonhealth@arbor.edu that you are being tested, the date of the testing and the expected result date. Following your test, we are asking that you leave campus and go home until your test has come back as negative. If you are not able to go home, please contact your RD (via phone or email) orstudent.development@arbor.edu

The CDC recommends not going to any health center initially, but e-mailing, calling and/or scheduling a virtual appointment with your healthcare provider. For all updates regarding this situation, please review www.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu.

March 23 – Staff & Faculty Announcement

SAU Community,

In light of the executive order that Governor Whitmer issued today, this message outlines the impacts this has for our SAU employees. Governor Whitmer has communicated that Michigan will be in a “Stay Home, Stay Safe” shelter-in-place starting at 12:01 a.m. on March 24. 

Governor Whitmer’s executive order states that individuals who are necessary to maintain minimum basic operations are permitted to continue working in person. SAU currently has more than 50 students staying on campus. The safety and well-being of our students is both a priority as well as a critical function of our university. In addition to this, there are a number of areas on campus that are essential for preserving our business operations. We are so grateful for the way our employees are adjusting to these developments.

SAU employees, please review the following points as it relates to Governor Whitmer’s executive order.

  1. Many of you are already working remotely, these individuals should continue to work remotely.
  2. For individuals who are not working remotely, please do not report to work on campus tomorrow, unless your area vice president has asked you to. Cabinet will meet in the morning and utilize the guidelines laid out in the recent “Stay Home, Stay Safe” executive order from the Governor’s office and will provide further clarification regarding the direct impact to our employees.
  3. We will be providing additional updates for all employees regarding how to utilize Emergency Time Off (ETO).

As a reminder, it is very important the university keep track of numbers of those ill with COVID-19 or those asked to self-quarantine.

  • If you or a person in your home has been asked to quarantine due to COVID-19 by a medical professional or health department, please notify HR at SpringArbor.HR@arbor.edu
  • If you or a person in your home is self-isolating due to potential exposure of COVID-19, please notify HR atSpringArbor.HR@arbor.edu
  • If you are ill with COVID-19, make sure you stay home until cleared or confirmation can occur (if possible). In either case, please notify HR at SpringArbor.HR@arbor.edu

The CDC recommends not going to any health center initially, but e-mailing, calling and/or scheduling a virtual appointment with your healthcare provider. For all updates regarding this situation, please review www.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu.

March 18

SAU Community,

These are extraordinary times, with details rapidly evolving and impacting our nation and our community. We recognize how incredibly difficult this is for everyone and are grateful for the commitment of our community to band together to weather this storm.

We are aware of one confirmed case of COVID-19 in Jackson County as of March 18. Additionally, the availability of testing in Michigan has limited our ability to track the significance of the situation for the Spring Arbor community. In order to do our part in mitigating the spread of the coronavirus, we are taking the following proactive steps:

REMOTE INSTRUCTION

  • We are extending remote instruction through the end of the spring semester.
  • We are committed to continuing to provide high-quality instruction and meaningful student care.
  • There are some experiences—required to be completed in-person according to accreditation guidelines—that will continue (e.g., clinical placements). Some schools such as Nursing and Health Sciences have unique requirements to complete because their students are involved in providing care. Students, staff, and faculty impacted will receive additional guidance related to these experiences from their academic leadership.

RESIDENTIAL STUDENTS

  • We are strongly encouraging students who have not already done so to leave campus housing by Sunday, March 22 at 8 pm. We realize that for some students, leaving campus may present a significant hardship. Those seeking the ability to remain in campus housing due to exceptional circumstances must request an exemption by Friday, March 20 by 8 am. (This does not apply to residents of the University Apartments.)
    • To officially check out of your room, click on the yellow house icon (“My Housing and Campus Life”) on the SAU mobile app or MySAU Portal and complete the self-checkout form.
    • For students who have already left campus without all of their belongings, we request that you not return to campus to retrieve those items at this time. We will communicate a safe and orderly process for retrieval and check-outs at a later date.
  • We are exploring options for potential adjustments to room and board charges and are working through the complexities of how best to do this. We will not have a specific plan or answers for a couple of weeks but will communicate those as soon as they are finalized.
  • Food service will continue in its current, limited form for those students who are approved to remain in campus housing.
  • For the few students who remain on campus, please know that you will be served by people who love you and have your best interest at heart!

REMOTE WORK FOR EMPLOYEES

  • Following our plans communicated on March 16, we are continuing and expediting the implementation of remote operations.
  • As the situation on our campus changes regarding essential operations, we will continue to review the necessary staff presence. Please work closely with your supervisor to coordinate appropriate levels of service for students and University operations.

We have continued to be in touch with federal, state, and local authorities and are convinced this is the best approach to ensure the safety of our students, faculty, staff, and administration.

Thank you for the way you have responded to the many changes put in place for our spring semester. We recognize the impact of these difficult decisions and grieve with you. However, our highest priority is the health, safety and well being of our students, faculty, and staff. Your gracious response has allowed us to continue to support our community well. We will continue to provide you with updates and the most current information we have on COVID-19 and its far-reaching impact on the remainder of your semester.


COVID-19 SYMPTOMS OR EXPOSURE:

If you (1) are showing symptoms of COVID-19 (fever, dry cough, and body aches), (2) have been exposed to someone who may have COVID-19, or (3) have reason to believe you are at risk:

  1. E-mail (only): holtonhealth@arbor.edu to address your concern.
  2. Please identify a location for testing near you. Henry Ford Allegiance is now offering testing at One Jackson Square, 100 E. Michigan Ave, Jackson, Michigan.
  3. Next, you need to notify holtonhealth@arbor.edu that you are being tested, the date of the testing and the expected result date. Following your test, we are asking that you leave campus and go home until your test has come back as negative. If you are not able to go home, please contact your RD (via phone or email) or student.development@arbor.edu

The CDC recommends not going to any health center initially, but e-mailing, calling and/or scheduling a virtual appointment with your healthcare provider. For all updates regarding this situation, please review www.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu.

March 17 – Student Announcement

SAU campus students,

We continue to monitor and evaluate the spread of COVID-19 and want to ensure that the health, safety and well-being of each member of our community are placed at the highest priority. As a community, we have made necessary adjustments to how classes are offered, but have also had to cancel competitions and events. We believe these adjustments will help our local community flatten the curve, but also understand the difficulty and hardship that comes with the cancellation of these activities.

President Ellis has recorded a short video message that he wanted to share with the campus community: https://youtu.be/S9C-FHsrI98

For all updates regarding this situation, please review www.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu

Thank you for your continued prayers and understanding as we respond to this rapidly evolving situation.

March 16 – Staff & Faculty Announcement

Spring Arbor University’s Faculty and Staff:

As we work together during these unprecedented times in our nation and higher education, the SAU HR team would like to share information as it relates to providing alternative work arrangements and support for employees to care for themselves and members of their families who may be impacted by the COVID-19 outbreak. 

Please take a few minutes to read through the information below so that you are prepared for the weeks ahead. Along with educating and caring for our students, your wellness is one of our top priorities. We are doing everything we can to reduce the burden of this situation on you and your family.

SAU will be transitioning various staff members to remote operations over the next few days. Your area vice president will be working with your supervisor to communicate this transition. During this period of time, employees will be compensated for their normal scheduled hours. Employees should work closely with their supervisors during this time for work assignments. Non-exempt employees will need to utilize the Paycor system for recording time.

ALL SAU EMPLOYEES: In response to the COVID-19 outbreak, SAU will be providing up to 80 hours of previously approved Emergency Time Off (ETO) to full-time employees and a prorated amount for part-time employees. ETO is available if you are unable to perform your designated duties due to the following situations:

  • Employees under self-quarantine upon diagnosis with coronavirus or complying with a recommendation or order by a public health official or healthcare provider to be physically absent from the job site because of exposure to or symptoms of coronavirus. 
  • Seeking a diagnosis or medical care after experiencing symptoms of coronavirus.
  • Providing care to a “family member” or residing with someone who is self-isolating because of exposure to symptoms or diagnosis of coronavirus, or caring for a child whose school or child care provider is closed or otherwise unavailable due to the coronavirus outbreak.

TRAVEL

Please note this new travel restriction for SAU employees: All college-sponsored international and domestic travel is suspended until further notice. These restrictions do not apply to personal travel. However, you are strongly encouraged to anticipate potential travel issues that could include delays and require self-quarantine upon return. If you are traveling out of the state or country for personal reasons, please notify SpringArbor.HR@arbor.edu. All cross-cultural trips scheduled for May have been canceled. 

STAFF COMPENSATION/TIME-OFF NEEDS

The following applies to all full- and part-time regularly scheduled employees. SAU operations will remain with the following updates in place:

  • SAU understands that during remote operations or if you are an essential staff identified to work on-site; you may need time off related to the coronavirus to care for themselves, a family member or for child-care. Employees should utilize ETO time for such needs. If the employee uses all of their ETO time; employees may utilize sick time and then utilize sick reserve time if necessary.
  • All employees are expected to report to work on-site or remotely during this period. As different needs for the institution emerge, employees may be asked to temporarily step into different roles to fill gaps and help sustain the SAU experience for our students. If an employee’s work has been greatly reduced due to the smaller on-campus population and additional work responsibilities are not designated, upon supervisor and vice president approval, they may be sent home with normal pay, either working reduced hours or no hours.
  • Other situations that arise that are not mentioned here will be handled on a case-by-case basis with area vice president/supervisor/HR approval.

FACULTY COMPENSATION/TIME-OFF NEEDS: SAU has transitioned all faculty to online instruction. If you are unable to work during this time due to illness related to COVID-19 or to care for a member of your family due to COVID-19, you may utilize (Emergency Time Off). SAU will be providing 80 hours of Emergency Time Off (ETO) to faculty and a protracted amount for part-time faculty. If any faculty become unable to teach and/or respond to students due to illness or other COVID-19-related events, they should notify their department chair and dean to ensure class coverage. Other situations that arise that are not mentioned here will be handled on a case-by-case basis with manager approval. Individuals will need to request approval of utilizing ETO by the department chair and dean. 

COMPENSATION:

Paychecks: If you have not previously signed up for direct deposit of your paycheck, now is the time! Please log in to your Paycor account and do this right away. The HR team is confident that we can process direct deposits remotely and payrolls will remain on schedule. You can access your Paycor account to view 2020 paystubs. 

Timecard Approvers: If you are away from campus, please remember to approve your student and hourly timecards. Remember you can login to your Paycor account remotely to access your departments’ timecards and time-off requests.  Payrolls will following the normal payroll schedules and timecards will need approvals in a timely manner.   

Hourly employees, don’t forget to punch hours worked, even if you are working off-site!

Tracking Illness

It is very important the university keep track of numbers of those ill with COVID-19 or those asked to self-quarantine.

  • If you or a person in your home has been asked to quarantine due to COVID-19 by a medical professional or health department, please notify HR at SpringArbor.HR@arbor.edu
  • If you or a person in your home is self-isolating due to potential exposure of COVID-19, please notify HR at SpringArbor.HR@arbor.edu
  • If you are ill with COVID-19, make sure you stay home until cleared or confirmation can occur (if possible). In either case, please notify HR at SpringArbor.HR@arbor.edu

STUDENT EMPLOYEES

If students remain on campus and desire to continue working, student employees may continue working. 

The same restrictions and guidelines regarding hours worked per week will still apply and the student should continue to report hours worked on their timecard in the normal manner. 

SAU values you and your loved ones. The primary goal of SAU and the HR team is to make sure you are well cared for during this unprecedented time so you can then provide the best service to the SAU students and others in the community. SAU values each of you and wants to provide you with resources to care for you and your family during concerns around the coronavirus.

Please carefully review the benefits information attachment along with the other attached documents which provide clarification regarding SAU benefit plans. Please reach out to HR if you have more questions.

Thank you, and God bless you!

SAU Human Resources Team, Coronavirus Planning Team, and SAU Cabinet

March 16 – Student Announcement

SAU campus students,

Our commitment is to provide you with the most current information regarding federal and state decisions and the implications of those decisions on SAU’s community. In light of today’s executive order from Governor Whitmer, the following e-mail provides updates about our campus operations.

RESIDENTIAL STUDENTS: In this rapidly evolving situation, we encourage you to stay in communication with your family to determine whether it is best for you to return home or to remain on campus during this time of remote instruction. If you have decided to leave campus after previously deciding to stay, please re-fill out this form. If you choose to move home, we request you remain home until face-to-face classroom instruction resumes and not plan on travel back-and-forth.

Please note: Consistent with our previous policies restricting guests throughout campus, there are NO GUESTS allowed in the residence halls. This applies to quick visits or long-term stays.

Visitation hours will continue as scheduled.

ATHLETICS: The NAIA has made the decision to cancel the Spring 2020 seasons for all sports. Until further notice, SAU has determined that all team-sponsored athletic activities, including training and practice, have been canceled.

CAMPUS FACILITIES: In light of the Governor’s executive order today, the following updates have been made to our university campus operations from 3 pm today through April 13.

  • DINING COMMONS: The Dining Commons will transition to a carry-out only operation. To keep food offerings fresh, and to allow our staff to serve you quickly and safely, we have the following adjusted hours and traffic flow beginning Tuesday, March 17:
    • Monday – Friday
      • Breakfast will be served 7:30 – 8:30 am
      • Lunch will be served 11 am – 1 pm
      • Dinner will be served from 5 – 6:30 pm
    • Saturday – Sunday
      • Brunch will be served from 11 am – 1 pm
      • Dinner will be served from 5 – 6 pm
    • Traffic flow: Enter through the main entrance to the Dining Commons, but walk through the space and exit through the fire doors by the smaller drink station (exiting by the Willow Room).
    • Please adhere to personal distancing recommendations (stay at least six feet apart) while in line around the Dining Commons.
  • COUGAR DEN: Food service is ceasing at the Cougar Den, but the space itself will remain open for appropriately-spaced congregating.
  • LIBRARY: The library building will be closed until further notice. For more information on online library services for students/faculty visit: library.arbor.edu/research_help.
  • MAC WEIGHT ROOM and FITNESS CENTER: These facilities will be closed until further notice.
  • RESIDENCE HALL FITNESS ROOMS (Gainey, Lowell, and Andrews): These facilities will be closed until further notice.
  • MAIL AND DUPLICATION: M&D is currently open with normal hours (this may be adjusted this week). Students should email BOTH sue.hatt@arbor.edu and kristin.taylor@arbor.edu with questions. Preparations are being made for you to arrange to have your packages re-shipped to a different location, at your expense.
  • GANTON ART GALLERY: This facility is closed to the public until further notice.

WRITING CENTER: All in-person appointments are suspended, but support is available online. Students may still receive assistance with their essays in one of two ways. You may email your essay to writingcenteratsau@gmail.com, and a tutor will respond within one business day with comments to guide your revision. You may also make an appointment, and a tutor will set up a Zoom consultation to discuss your essay with you through video chat.

ACADEMIC SUPPORT AND ADVISING FOR REGISTRATION: We recommend that tutoring and advising occur remotely; however, if both parties agree and are feeling well, one-on-one meetings for tutoring or advising are permissible.

IMPORTANT REMINDER: We have not canceled classes; we have transitioned to online instruction. All students are expected to engage in your classes and attend as guided by your instructors. Many faculty are participating in “synchronous” learning, meaning they are keeping class at the same time as it was held on-campus, using Zoom to watch and interact.

For those who have chosen to participate in e-learning remotely (at home), working is NOT an excused absence. Your personal and work schedules should be organized around your classes.

COVID-19 SYMPTOMS OR EXPOSURE:

If you (1) are showing symptoms of COVID-19 (fever, dry cough, and body aches), (2) have been exposed to someone who may have COVID-19, or (3) have reason to believe you are at risk:

  1. E-mail (only): holtonhealth@arbor.edu to address your concern.
  2. Please identify a location for testing near you. Henry Ford Allegiance is now offering testing at One Jackson Square, 100 E. Michigan Ave, Jackson, Michigan. Walgreens and Rite-Aid will also be testing sites.
  3. Next, you need to notify holtonhealth@arbor.edu that you are being tested, the date of the testing and the expected result date. Following your test, we are asking that you leave campus and go home until your test has come back as negative. If you are not able to go home, please contact your RD (via phone or email) or student.development@arbor.edu

The CDC recommends not going to any health center initially, but e-mailing, calling and/or scheduling a virtual appointment with your healthcare provider. For all updates regarding this situation, please review www.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu.

March 12 – Student Announcement

SAU campus students,

The following message offers continued clarifications and instructions regarding our decision to transition to remote learning. We desire to be as proactive as possible but will also continue to respond to your questions as quickly as we can.

As a reminder, our Spring Arbor campus remains open, and we will continue to support students in our residence halls and dining facilities at this time. We are asking all residential students to complete THIS FORM by Monday, March 16 to inform us of their general plans to remain in campus housing during this month of online instruction or to leave.

IMPORTANT TRAVEL INFORMATION:

If you are deciding to leave campus, please be mindful of where you are traveling and your potential exposure to the coronavirus. If you have been in contact with someone who has been to any of the countries listed at high risk from the Center for Disease Control (CDC), please do not return to campus. If you choose to leave campus for three or more days, you will need to notify Student Development and Success via e-mail at student.development@arbor.edu prior to moving back on-campus.

HEALTH CONCERNS: In the event we have any symptomatic students referred for testing for the coronavirus, we will ask those students to leave campus until the tests come back negative.

CLASS INSTRUCTION: Professors should be communicating with students about how their online class will be structured by Sunday at 5 pm. Please regularly check your Blackboard and email. If you have questions about how your online class is being structured, please consult your professor directly.

CAMPUS FACILITIES:  The following modifications to life at SAU will be in place from March 16 – April 14, unless noted otherwise:

  • Most campus activities through SGA are canceled or modified. Watch your normal sources of information for updates on those events and for information about new activities designed for smaller groups.
  • All competitions for all athletic teams will be suspended effective immediately, until April 1.
  • The weight room and the fitness center will be closed.
  • Library hours will be Monday through Friday, 9 am – 5 pm.

CLEANING: With regard to cleaning, our maintenance team is utilizing the CDC protocol called Environmental Cleaning and Disinfection Recommendations (which includes COVID-19). We are wiping down all entrance doors and interior doors and handles every hour in all buildings (this includes the classrooms and bathrooms). We are also cleaning tabletops, light switches, and countertops several times a day.


There are steps residents can take to prevent the spread of the flu and the common cold that will also help prevent coronavirus disease, including:

  • Washing your hands with soap and water.
  • Avoiding touching your eyes, nose or mouth with unwashed hands.
  • Covering your mouth and nose with a tissue or upper sleeve when coughing or sneezing.
  • Avoiding contact with people who are sick.
  • Staying home if you are sick and contact your healthcare provider.

Right now, there are no additional precautions recommended for the general public in the United States. COVID-19 symptoms may appear in as few as two days or as long as 14 days after exposure to the virus. They include:

  • Fever
  • Cough
  • Shortness of breath

If you have health concerns or questions please e-mail holtonhealth@arbor.edu and contact your Primary Care Physician. The CDC recommends not going to any health center initially, but e-mailing, calling and/or scheduling a virtual appointment with your healthcare provider.

For all updates regarding this situation, please review www.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu.

Thank you for your continued prayers and understanding as we respond to this rapidly evolving situation.

March 12

SAU’s highest priority is to ensure the health, safety, and well-being of every member of our community. We are working collaboratively with government authorities at the federal, state, and local levels as we seek guidance and contribute to the general welfare of our communities. Although we have no cases of COVID-19 in our county or on our campus, ensuring health and safety now means taking actions that aim to limit exposure of the Spring Arbor University community members to the virus, encourage social distancing, and elevate preventive hygiene practices across the campus.

To that end, we are implementing a variety of actions intended to slow the spread of the virus and protect the health of the broader Spring Arbor community. We recognize that these actions will be disruptive and create challenges for many of you, but the health and safety of our community is our focus at this extraordinary time.

IMMEDIATE ACTIONS: Effective Monday, March 16, face-to-face classroom instruction will be moved online. Classes will be held as usual on Thursday, March 12. However, all face-to-face classroom instruction in all programs will be canceled for Friday, March 13, so that faculty and staff may finalize preparations to move classes online. Note: Current Zoom and online instruction will not be affected by this Friday, March 13 cancellation. Clinical activities at off-site clinical locations may have different instructions.

FUTURE CLASSES AND INSTRUCTION: All classroom instruction will be offered remotely beginning Monday, March 16. At this point in time, our intent is to resume face-to-face classroom instruction starting Tuesday, April 14. Students can expect to receive additional details regarding instruction from their academic departments and/or specific faculty members. We are working diligently to deliver the highest quality educational experience possible in these challenging times.

HOUSING: The campus will remain open, and we will continue to support students in our residence halls and dining facilities. To be clear, students in the residence halls have the option of choosing whether to stay in on-campus housing or to return home during this timeframe. Whatever the decision, we are asking all residential students to complete THIS FORM by Monday, March 16 to inform us of their general plans to remain in campus housing during this time or not. Regardless of where our students are, we encourage them to practice appropriate social distancing, avoid congregating in groups, and practice preventive public health measures.  

DINING: Spring Arbor University Dining Services will operate under regular hours tomorrow. Additional information regarding adjusted hours or delivery of food may be shared at a future time. During this March 13 – April 14 window, our dining facilities will serve current faculty, staff, and students exclusively.

TECHNOLOGY: Students who do not have access to a personal computer or are having trouble accessing online classes are encouraged to contact the IT help desk at helpdesk@arbor.edu or 517-750-1234. 

STAFF: Campus operations will continue at this time, and campus will remain open. However, there may be some modifications to campus services (e.g., open times for library, fitness center, dining). We will continue to monitor this situation and communicate as necessary.

EVENTS: At the advice of state officials, effective Monday, March 16 through Monday, April 13, we are suspending all on-campus events of more than 100 attendees (including Chapel). More information about remote spiritual formation opportunities will be coming. Where possible, organizers can explore ways of conducting events through livestreaming or other technologies. At this point, we hope to be able to host the full slate of Commencement Week events, but a final decision regarding these events will be made no later than April 14. 

UNIVERSITY-SPONSORED TRAVEL: All May Cross-Cultural trips have been canceled. More information will be provided to impacted students soon. Faculty and staff members will communicate with students about upcoming service-learning trips, athletic trips, music ensemble trips, etc. that may be affected by the travel restrictions.

PERSONAL TRAVEL: We urge all travelers to carefully consider their intended destinations for personal trips and check on restrictions or quarantine measures that may be recommended or required by the CDC upon return. Personal international travel is strongly discouraged at this time.

ATHLETICS: We will provide more guidance on athletic travel and events after consulting with the NAIA. 

BEST PRACTICES: We continue to ask everyone in our community to follow the CDC recommendations regarding preventive actions: 

  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing or sneezing. 
  • Avoid touching your eyes, nose, and mouth. 
  • Avoid close contact with people who are sick. 
  • Stay home when you are sick. 
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash. 
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe. 

If you have health concerns or questions please e-mail holtonhealth@arbor.edu and contact your Primary Care Physician. The CDC recommends not going to any health center, but e-mailing, calling and/or scheduling a virtual appointment with your health care provider. 

For all updates regarding this situation, please review www.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu

Thank you for your continued prayers and understanding as we respond to this rapidly evolving situation.

March 11

SAU Community,
Two cases of the coronavirus have been identified in Michigan, one case was a result of international travel and one case was a result of domestic travel. Governor Gretchen Whitmer has declared a state of emergency and outlined recommendations to maximize efforts to slow the spread of the virus. There are no confirmed cases of the Coronavirus at Spring Arbor University or in Jackson County at this time.

The Coronavirus Planning Team is actively monitoring this situation and is in communication with the Governor’s Office, the Center for Disease Control (CDC), the Michigan Health Department and Michigan Independent Colleges and Universities (MICU). SAU is maintaining normal operations with some modifications. We will outline specific amendments to campus operations in subsequent messages. In addition to this, we will be implementing the recommendations from the Governor’s office that were communicated this evening at 5:00.

The most significant recommendation for our residential campus is to cancel or postpone large public gatherings within the next 30 days. All classroom instruction in all modalities will not experience any changes at this time.

If you have health concerns or questions please e-mail holtonhealth@arbor.edu and contact your Primary Care Physician. The CDC recommends not going to any health center, but e-mailing, calling and/or scheduling a virtual appointment with your health care provider. 

For all updates regarding this situation, please review www.arbor.edu/coronavirus as this is the most up-to-date space for communication. If you have any general questions about SAU’s plans and responses to the coronavirus outbreak, please email coronavirus@arbor.edu

March 9

Dear SAU students, faculty and staff,
SAU’s leadership is meeting regularly to review the latest guidance from the Centers for Disease Control and Prevention (CDC), the U.S. Department of State and public health organizations. SAU is proactively implementing measures to safeguard the campus community.

For SAU students, faculty or staff who have traveled internationally and visited countries that the CDC has listed as Level 3 (South Korea, Italy, Iran, and China), we ask that you e-mail holtonhealth@arbor.edu. A provider from Holton Health and Wellness Services (HHWS) will review the message and get back to you. Please isolate yourself in your room or at home until you have received a response from HHWS.

In addition, the CDC has been screening travelers at the airport when they arrive from countries listed as Level 3 risks. If the CDC asks you to voluntarily quarantine for 14 days, please let us know by emailing coronavirus@arbor.edu. We will help coordinate things with your instructors and develop a plan for continuity of instruction. If you live nearby, it would be ideal if you spent that time at home. If you live on campus and do not feel like you can isolate yourself, please let us know by emailing coronavirus@arbor.edu.

In light of the outbreaks in the Seattle area, New York City, Toronto, and California, those who have traveled to, from, or through those areas should pay careful attention to any symptoms that might develop and be prepared to isolate. Please communicate with holtonhealth@arbor.edu and/or your primary care physician with any medical concerns.

Please refer to the SAU coronavirus webpage www.arbor.edu/coronavirus for the latest information pertaining to this evolving situation.

If you have any medical questions or concerns, please email holtonhealth@arbor.edu before visiting in-person. If you have any general questions about SAU’s plans and responses to the Coronavirus outbreak, please email coronavirus@arbor.edu

Thank you,

Coronavirus Planning Team

February 27

SAU Community,
As members of our campus spread out around the country for Spring Break, we wanted to provide you an update on our awareness of and preparations for the potential spread of the coronavirus (officially named “COVID-19”). There are no known cases in our area – we are communicating now simply because of the risk of exposure inherent with domestic and international travel.

The best way to prevent illness is to avoid being exposed to this virus. However, as a reminder, the CDC always recommends everyday preventive actions to help prevent the spread of respiratory diseases, including:

  • Avoid close contact with people who are sick (recommended distance is remaining at least 6’ away from a person displaying symptoms).
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Follow CDC’s recommendations for using a face mask:
  • The CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19.
  • Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others. The use of facemasks is also crucial for health workers and people who are taking care of someone in close settings (at home or in a health care facility).
  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
  • If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.

To be as prepared as possible, we are convening a team to review our health and safety protocols related to communicable diseases and to review our existing plans to manage community health issues in a unique setting like a residential college campus.

Thank you for your consideration in not just keeping yourself healthy but in helping keep our community healthy now and in the future. These moments are helpful, tangible reminders that our personal decisions often have communal consequences…let’s love our neighbors well during this time!

Corey Ross
Vice President for Student Development and Success

January 30

Dear SAU Community,
Spring Arbor University is committed to supporting your health and wellness, especially during flu seasons. This year there is a particular sense of urgency to our efforts, given an emerging public health situation related to the 2019 Novel Coronavirus (2019-nCoV), which originated in Wuhan, China in mid-December. The U.S. Centers for Disease Control and Prevention (CDC) has issued a Level 3 Warning: Avoid all nonessential travel to China. In addition, Chinese authorities are imposing quarantines and restricting travel throughout the country.   

The coronavirus, a respiratory illness, has been shown to cause fever, cough, and difficulty breathing. There are currently no known exposures to the coronavirus at SAU or in the Jackson/Spring Arbor area, and there are no known cases in Michigan. Health experts still consider the risk low to the general public but are issuing this advice: 

If you feel sick (with ANY flu-like symptoms of fever, body aches, congestion, coughing, etc.):

  • And you’ve traveled to/from Wuhan, China or other affected areas in the last 14 days:
    • Call your doctor’s office ahead of time so they can prepare for your visit and limit your exposure to others.
  • And you have been in close contact with someone under investigation for possible coronavirus:
    • Call your doctor’s office ahead of time so they can prepare for your visit and limit your exposure to others.
  • Otherwise, since the more typical Influenza is still important to contain, please be diligent by:
    • Seeking medical care at the Holton Health and Wellness Center or your own doctor.
    • Limiting contact with others.
    • Covering your mouth and nose with a tissue or your sleeve when coughing.
    • Washing your hands and high-touch surfaces frequently, with soap and water, or an alcohol-based hand sanitizer.

Here are pertinent links to keep you apprised: 

Center for Disease and Control 

U.S. Department of State 

U.S. Embassies and Consulates in China 

The University will continue to work collaboratively and proactively with local and state resources to monitor developments. Updates may follow as needed. If you have further questions about our preparations for this public health situation, please stop by Student Development and Success on the lower level of the Kresge Student Center, call 517-750-6330, or email corey.ross@arbor.edu.

Thank you,

Mary Ann Broda, PhD, APRN, CPNP
Executive Director of Holton Health and Wellness Services

Corey Ross
Vice President for Student Development and Success